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If you did all the work correctly in Phase 1 as recommended in my post Acing Your PAT, Phase 3 is a breeze. Keep polishing and checking your work against the Marking rubric!

In this post:

  1. Organisation
  2. Cover Page
  3. Introduction
  4. Content
  5. Citations
  6. Findings
  7. Conclusion
  8. Bibliography
  9. Tables
  10. Table of Figures
  11. Table of Tables
  12. Styles
  13. Finishing Touches

1. Organisation

Copy your Phase 2 Report from your Phase 2 folder into your Phase 3 folder and rename it appropriately (Surname Name Final Pat Report).

2. Cover page

Grade 11 & 12’s must add an Abstract to the Cover page (you should have created the control when you created the outline of the document in Phase 1). An abstract is a brief summary of a research report and is often used to help the reader quickly ascertain the paper’s purpose.

It should be short and powerful to attract the reader’s attention.

An abstract is a brief summary (3–4 lines as a guideline) of the contents of the report. After reading the abstract, readers should be aware of the content of the report so that they can know, at a glance, whether or not they wish to read the full report.
Note that the abstract is not an introduction to, but rather an overview of, the content and purpose of the report and should include a very brief mention of the findings.
TIP: You are advised to recheck your abstract after you have completed the report.

Grade 12 Learner Guide 2021

A meaningful abstract/extract – a brief paragraph of 50 – 100 words that summarises your entire report.  (An abstract is written after the entire report is finished and covers the major points in your report.  It should not be a copy of the task definition.)

Grade 11 Learner Guide 2021

3. Introduction

Change the heading “Task Definition” to “Introduction” — the focus must be on:

  • The overview of the problem (“The current situation…”)
  • The purpose of the investigation (“The purpose of the investigation…”)
  • The clear focus of the investigation (“The focus of the investigation…”)

Remove the paragraphs on how you planned to conduct the research/project and the target audience (or lose the mark for “No other unnecessary information”).

Use formal English:

  • Remove all personal pronouns:
    My investigation » The investigation
  • Write in the past tense

Delete the Focus Question page with everything on it.

4. Content

First, delete the placeholder heading “Discussion and Analysis” (created in your Phase 1 report outline).

Now, use your headings from the Categories column in your Research Questions table. Add them to the content section of the report — make sure they are in a logical order.

For example:

  • Background
  • Impact
  • Solutions

Now, copy each of the summaries from each of the questions under the relevant headings into the above headings. If research question 1 is categorised as “Impact”, copy-paste its summary under the heading “Impact” in the main section of the report. Make sure the text is in a logical order — you may have to spend some time editing your summaries.

You must cite your sources in the actual body of the report..

5. Citations

Cite your work as you go — you should have created your Sources in Phase 1 — if not, create them now. If the source for research question 1 was one of the sources for which you created a citation, don’t forget to cite the paragraph(s). To cite your text:

  1. Place your cursor at the end of the last sentence of the paragraph you are citing,
  2. hit the space bar,
  3. select the References menu,
  4. click on the Insert Citation button and
  5. click on the relevant source to insert it.

6. Findings

The Grade 12 Learner Guide:

  1. Formulate your findings.
    • You need to formulate at least THREE appropriate claims, arguments or findings that are appropriate and relevant to the investigation (as guided by your focus question).
    • All these claims, arguments and findings must be:
      • Supported by relevant, appropriate data/information and a meaningful explanation of how or why the evidence supports these findings
      • Drawn from information presented in the report and address the original problem statement/focus in light of the evidence presented
The Grade 12 Learner Guide 2021

You embedded your Excel Chart on your Findings page in Phase 2. Embed the two remaining charts if you have not already done so. Now explain in words what each of these Excel Charts represents. These will be your statements of knowledge. You can process data from elsewhere, such as a website source or your extra data source, to create your statements of knowledge. Explain how you arrived at this knowledge. Add to this any other information that you discovered that provides the solution to your Focus Question.

Don’t forget to add Captions to your Chart images.

7. Conclusion

The marking rubric says:

Meaningful and logical conclusion drawn from the information and evidence presented and addresses the original problem/investigation, appropriately summarised. Any new information presented at this point must have been appropriately investigated/researched, with supporting evidence.”

Grade 12 2020 PAT marking rubric

It goes on to specify the following requirements:

  • Conclusion present
  • Conclusion drawn from information presented in report and addresses the original problem statement/focus in light of the evidence presented
  • Conclusion is meaningful and logical
  • Conclusion relevant to the Focus Question in Phase 1

8. Bibliography

You created your 3 sources in Phase 1 so this step should simply be a case of inserting your cursor on a blank line below your “Bibliography” heading and inserting the bibliography using the button on the References tab. Delete the now obsolete Bibliography placeholder heading (the Bibliography field includes a heading).

A blank Bibliography field in Microsoft Word.
A blank Bibliography field in Microsoft Word.

If you inserted your bibliography at an earlier stage, be sure to update it.

9. Tables

Your tables should have a consistent style (fonts, font sizes, background & border colours etc.). Headings (column & row headings) should stand out from data rows. Add Cell Margins so that tables do not look cramped and to make them easy to read.

All your tables should have Captions inserted. If you left an open line between two tables to prevent them from merging into one table, you can remove the blank paragraph once the captions have been added as the captions will keep the tables separate.

All your tables should be formatted correctly and consistently: the headings row(s) should at least be bold and centred, the tables should be Auto-fitted to the page and there should be no text wrapping on the table.

Auto-fitting a table in Microsoft Word

The column heading row of each table should be set to repeat (especially for your Research Questions table which almost certainly spans multiple pages):

Setting the Repeat as header row setting on a Word table
  1. Left-click in the top row of your table, then right-click at the cursor
  2. Select Table Properties from the menu
  3. Select the Row tab
  4. Check the Repeat as header row at the top of each page option
  5. Click OK

While your Research Questions table undoubtedly breaks across multiple pages, your smaller tables should not. In the same manner, as you use paragraph settings to prevent a list from being split between pages, you can use the Keep lines together paragraph setting to prevent a table from being split into two into two separate pages:

Keeping small Word tables on one page
  1. Left-click on the table selector to select the table & its contents
  2. Open the Paragraph Settings dialogue
  3. Select the Line and Page Breaks tab
  4. Check the Keep lines together option
  5. Click OK

Remember: even your standard paragraphs should have the Normal Style applied.

10. Table of Figures

Add a Table of Figures below the Table of Figures placeholder heading that you created in your Phase 1 report outline. Use the Insert Table of Figures button on the References menu.

11. Table of Tables

12. Styles

Make a final check of your Styles. If you select a heading or any text for that matter, the style applied to the selection should be highlighted in the QuickStyles Gallery. If you click on that Style there should be absolutely no change to the selected text. If the selected text does change, it means you applied the style and then applied some other formatting to the selection after that.

Top Tip: sometimes something odd, like a picture, will appear in your Table of Contents. If this happens it means that that picture has a style applied to it. Navigate to the picture, select it and apply the Normal style to it. Update your Table of Contents and the picture should disappear.

Learn more about Word’s Table of Contents.

13. Finishing touches

Don’t forget to:

  • delete ALL blank paragraphs
  • check that all of your tables and images have Captions inserted
  • update all your fields & check their contents: Table of Contents, Table of Figures, Table of Tables and Bibliography
  • do a final check on your word spacing
  • do a final check of all your spelling & grammar (by running Word’s Spelling & Grammar checker)
  • do a final check on all spacing (vertical & horizontal)
  • check your page numbering

Next step: Phase 3 HTML website »

By MisterFoxOnline

CAT Educator

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