I am busy automating the prize-giving process at school so that certificates and PowerPoint presentations can be produced easily and consistently for the award ceremony. As part of this process, I need to sort a set of award statements in paragraph format in descending order. I know that you can sort tables in Word, but was amazed to see how easy it is to sort in other ways.

Below is an example of a set of awards that must be printed on a certificate. The awards must be listed in descending order by the percentage mark achieved:

Mathematics 80%
Physical Sciences 76%
Life Sciences 82%
Computer Applications Technology 76%
Life Orientation 90%

This can be done as follows:

  1. Select all the paragraphs
  2. Select the Sort command on the Home ribbon
  3. Select Paragraphs from the Sort by options
  4. Select Number from the Type options
  5. Select the Descending option

By MisterFoxOnline

CAT Educator

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